Struggling to hire the right Filipino virtual assistant, designer, or marketer? A vague job post may lead to missed opportunities or unqualified applicants. Without a clear virtual assistant job description, small business owners often attract unqualified candidates or get ghosted after interviews.
Filipino professionals rely on well-written listings that outline key responsibilities, working hours, and expected skills like time management, project management, and communication. This guide provides sample job descriptions tailored for Filipino VAs and other remote roles, helping you attract qualified candidates and build long-term working relationships.
Why Role-Specific Job Descriptions Matter in the Philippines
Generic job ads won’t cut it when hiring in the Philippines. Filipino job seekers rely heavily on a clear virtual assistant job description to judge if a position is legitimate and matches their experience.
Well-structured listings that highlight key responsibilities—such as social media management, data entry, or managing phone calls—make it easier for potential candidates to assess fit. Including details like flexible working hours, required tools, and compensation helps screen for qualified applicants with strong administrative skills and time management ability. This clarity can help minimize miscommunication and improve applicant engagement.
Executive Virtual Assistant – Sample Job Description
An executive virtual assistant job requires more than calendar management. The ideal candidate must handle administrative tasks, communicate with prospective clients, and support internal project management workflows.
Title:
Executive Virtual Assistant for U.S. Consulting Firm – Stable, Long-Term Role
About the Role:
Join our executive team and help manage inboxes, calendars, and internal systems to support business operations in a professional manner.
Key Responsibilities:
- Manage high-volume email inboxes using filters and labels
- Schedule and confirm meetings across EST and PST
- Take minutes and prepare summaries from Zoom calls
- Track tasks in project management tools (Asana, Trello)
- Prepare SOPs, organize data, and maintain database management
- Conduct online research and compile reports
- Provide administrative support and light technical support
- Handle internal follow-ups and manage email accounts
Requirements:
- At least 2 years of virtual assistance experience
- Strong English and excellent communication skills
- Familiar with Google Workspace, Trello, and MS Office
- Quiet workspace and strong internet connection
- Time management skills and ability to work independently
- High school diploma or equivalent
Nice-to-Haves:
- Experience supporting founders or providing support in consulting
- Prior work in administrative projects or coordinating with remote teams
- Exposure to U.S. business operations and lead generation
Compensation & Benefits:
₱35,000–₱50,000/month
Includes 13th-month pay, internet allowance, paid time off, and performance bonus after 6 months.
Graphic Designer – Sample Job Description
This position suits professionals with specialized skills in visual branding who can create consistent designs across campaigns, packaging, and digital platforms.
Title:
Remote Graphic Designer for U.S. E-commerce Brand – Focus on Social & Packaging
About the Role:
We’re hiring a graphic designer based in the Philippines to support social media campaigns and content creation that strengthens our social media presence.
Key Responsibilities:
- Design social media posts for Instagram, Facebook, and LinkedIn
- Create product labels, packaging, and digital ads
- Collaborate with marketing leads and writers to support content planning
- Prepare email templates and graphics for cross-channel use
- Deliver final files in PSD, AI, or Canva formats
- Help maintain brand consistency across platforms
Requirements:
- 2+ years of graphic design experience with a portfolio
- Proficient in Adobe Suite and Canva
- Organized with strong layout and typography skills
- Responsive to feedback with the ability to deliver high-quality work quickly
Nice-to-Haves:
- Experience with motion graphics, Shopify, or Amazon
- Past work with food, beauty, or health brands
- Understanding of content strategies and digital ad visuals
Compensation & Benefits:
₱40,000–₱60,000/month
Includes 13th-month pay, internet allowance, paid leave, and an annual software stipend.
Digital Marketing Specialist – Sample Job Description
This marketing role blends digital strategy with hands-on execution. Candidates should know how to handle multiple projects, analyze data, and communicate results.
Title:
Digital Marketing Specialist (Philippines-Based) – Paid Ads, Email & Reporting
About the Role:
Help manage ad campaigns, email marketing, and analytics reporting. You’ll also assist with content creation and organizing data across platforms.
Key Responsibilities:
- Launch and manage social media campaigns on Meta and Google
- Draft emails, schedule outreach, and manage content calendars
- Track key performance metrics using GA4 and Looker Studio
- Provide support on lead generation strategies and A/B testing
- Coordinate with the U.S. team across platforms and time zones
Requirements:
- 3+ years of experience in digital marketing
- Proficient with Meta platforms, Klaviyo, Mailchimp, and MS Office
- Strong written communication and email management skills
- Capable of working independently and providing support across departments
- Reliable setup with a strong internet connection and backup
Nice-to-Haves:
- Experience in subscription-based businesses or virtual assistance
- Familiarity with Canva for quick edits and online research
- Understanding of SEO and flexible project management tools like ClickUp
Compensation & Benefits:
₱45,000–₱70,000/month
Includes 13th-month pay, health allowance, internet subsidy, and growth incentives.
Additional Sample Roles You May Also Hire For
These roles often include specialized tasks or assisting with daily operations across departments.
- Customer Service Representative (₱25,000–₱35,000/month): Respond to customer inquiries, email management, and occasional phone calls during U.S. hours.
- Bookkeeper (₱35,000–₱55,000/month): Manages data entry, tracking expenses, and financial reporting using QuickBooks or Xero.
- Social Media Manager (₱30,000–₱50,000/month): Leads social media presence, content creation, and scheduling across platforms.
- Content Writer (₱30,000–₱45,000/month): Produces blogs and product copy and supports digital marketing through excellent communication skills.
- Video Editor (₱35,000–₱60,000/month): Handles short-form video edits for campaigns targeting prospective clients across social media.
What These Job Descriptions All Have in Common
Each virtual assistant job description follows a clear format that Filipino applicants trust. They outline job responsibilities like administrative tasks, managing social media accounts, scheduling meetings, and data entry using familiar tools such as project management tools, inventory management systems, and social media platforms.
These descriptions also highlight important expectations like administrative support, virtual assistant skills, time management skills ability, and excellent communication skills. Using consistent structure and realistic details, they help filter potential candidates and attract talented virtual assistants ready to deliver long-term value.
What the Best Filipino Candidates Are Looking For
Top Filipino candidates look for job descriptions that feel legitimate, stable, and specific. They want precise details about salary, working hours, and job responsibilities like administrative support, managing social media accounts, and technical support tasks.
They also pay attention to tools and skills required, such as Microsoft Office, project management tools, and communication platforms, to assess fit early. Roles that mention 13th-month pay, internet allowance, and long-term growth are more appealing. The best candidates appreciate structure, trust signals, and realistic expectations that show the company is serious and ready to support remote professionals.
Craft Better Job Descriptions to Hire the Right Filipino VAs
Hiring the right Filipino virtual assistant starts with writing a clear, role-specific job description. Using proven formats highlighting virtual assistant duties required virtual assistant skills and key benefits like flexible working hours and 13th-month pay helps attract qualified candidates. Mentioning time management skills, social media management tasks, and technical setup upfront also filters out mismatched applicants. These job description samples offer a starting point. Adjust them to fit your brand, tools, and expectations. A clear post helps streamline hiring and makes connecting with qualified Filipino professionals easier.
Frequently Asked Questions
What is a virtual assistant job description sample?
A virtual assistant job description sample outlines tasks like email management, scheduling, and customer support, providing a template for hiring remote administrative professionals.
What are the duties of a virtual assistant?
Virtual assistants handle tasks such as managing emails, scheduling appointments, conducting research, and providing customer service to support business operations.
What skills should a virtual assistant have?
Essential skills for virtual assistants include strong communication, organization, time management, and proficiency with digital tools and platforms.
How much does a virtual assistant earn in the Philippines?
In the Philippines, virtual assistants typically earn between ₱20,000 and ₱30,000 per month, depending on experience and specialization.
What is the difference between virtual and executive assistants?
A virtual assistant provides remote administrative support, while an executive assistant often works closely with executives, handling higher-level tasks and strategic planning.
References
- Agence France-Presse. (2025, March 26). Virtual assistant jobs open economic field. Tribune.net.ph. https://tribune.net.ph/2025/03/26/virtual-assistant-jobs-open-economic-field
- Martinez, A. (2025, April 13). What can HR learn from the Philippines’ 13th month pay regulation? The HR Digest. https://www.thehrdigest.com/what-can-hr-learn-from-the-philippines-13th-month-pay-regulation/
